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The incoming EDI 856 is the Ship Notice/Manifest transaction. In the Cloud Logistics TMS, the EDI 856 is used to create deliveries in the shipper portal. The EDI 856 typically comes from a shipper's vendor and lets the shipper know when freight is ready to ship. A shipper can then tender the delivery to the appropriate carrier.


Heading:

 

 

 

 

 

 

 

Pos

Segment

ID

Req

Max

Repeat

Notes

 

Interchange Control Header

ISA

M

1

 

 

 

Functional Group Header

GS

M

1

 

 

010

Transaction Set Header

ST

M

1

 

 

020

Beginning Segment for Ship Notice

BSN

M

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Details:

 

 

 

 

 

 

 

LOOP ID:

 

 

 

 

20000

 

010

Hierarchical Level – Shipment Level

HL

M

1

 

 

080

Measurements

MEA

O

1

 

 

110

Carrier Details (Quantity and Weight)

TD1

O

1

 

 

120

Carrier Details (Routing
Sequence/Transit Time)

TD5

O

1

 

 

150

Reference Identification

REF

O

1

 

Required (BM)

040

Date/Time Reference

DTM

O

1

 

Required (011)

040

Date/Time Reference

DTM

O

1

 

Required (067)

040

Date/Time Reference

DTM

O

1

 

Required (004)

210

F.O.B. Related Instructions

FOB

O

1

 

 

LOOP ID:

 

 

 

 

1

 

220

Name

N1

M

1

 

Qualifier (SF) N102 must be a valid code

LOOP ID:

 

 

 

 

1

 

220

Name

N1

M

1

 

Qualifier (ST) N102 must be a valid code

LOOP ID:

 

 

 

 

200000

 

010

Hierarchical Level - Item Level

HL

M

1

 

 

020

Item Identification

LIN

O

1

 

 

030

Item Detail (Shipment)

SN1

O

1

 

 

050

Purchase Order Reference

PRF

O

1

 

 

070

Product/Item Description

PID

O

1

 

 

110

Product/Item Description

TD1

O

1

 

 

Anchor
h.gjdgxs
h.gjdgxs
150

Reference Identification

REF

O

1

 

 

Footer:

 

 

 

 

 

 

 

010

Transaction Totals

CTT

M

1

 

 

020

Transaction Set Trailer

SE

M

1

 

 

 

Functional Group Trailer

GE

M

1

 

 

 

Interchange Control Trailer

IEA

M

1

 

 

...


To indicate the start of a transaction set and to assign a control number

REF

ID

Element Name

Req

Type

Min/Max

Usage

ST01

143

Transaction Set Identifier Code

M

ID

3/3

M

ST02

329

Transaction Control Number

M

AN

4/9

M

...


To transmit identifying numbers, dates, and other basic data relating to the transaction set

REF

ID

Element Name

Req

Type

Min/Max

Usage

BSN01

353

Transaction Set Purpose Code
Description

M

ID

2/2

M

BSN02

396

Shipment Identification

M

AN

2/15

M

BSN03

373

Date

M

DT

8/8

M

BSN04

337

Time

M

TM

4/4

M

...

BSN01: Code 00 – Original
BSN03: is the date the shipment transaction set is created.
BSN04: is the time the shipment transaction set is created.


DTM Date/Time Reference
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

DTM01

374

Date/Time Qualifier*

M

ID

3/3

M

DTM02

373

Date

M

DT

8/8

M

DTM03

337

Time

O

TM

4/4

M

DTM04

623

Time Code

O

ID

2/2

O



*CodeName
011Shipped Date
017Estimated Delivery
HL Hierarchical Level – Shipment Level
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

HL01

628

Hierarchical ID Number

M

AN

1/12

M

HL02

734

Hierarchical Parent ID Number

O

AN

1/12

O

HL03

735

Hierarchical Level Code

M

ID

1/2

M

...

MEA04 defines the unit of measure for MEA03.
TD1 Carrier Details (Quantity and Weight)
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

TD101

103

Packaging Code

O

AN

3/3

M

TD102

80

Lading Quantity

X

N0

1/7

M


TD5 Carrier Details (Routing Sequence/Transit Time)
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

TD501

133

Routing Sequence Code

O

ID

1/2

M

TD502

66

Identification Code Qualifier

X

ID

1/2

M

TD503

67

Identification Code

X

AN

2/10

M

TD504

91

Transportation Method/Type Code*

C

ID

1/2

M


Code _Name*
A Air
H Customer Pickup
M Motor (Common Carrier)
U Private Parcel Service
ZZ Mutually defined
REF Reference Identification
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

REF01

128

Reference Identification Qualifier

M

ID

2/3

M

REF02

127

Reference Identification

X

AN

1/5

M





FOB F.O.B. Related Instructions
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

FOB01

146

Shipment Method of Payment

M

ID

2/2

M


N1 Name
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

N101

98

Entity Identifier Code

M

ID

2/3

M

N102

93

Name

X

AN

1/60

O

N103

66

Identification Code Qualifier

X

ID

1/2

M

N104

67

Identification Code

X

AN

9/9

M


LIN Item Identification
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

LIN01

350

Assigned Identification

O

AN

1/20

N

LIN02

235

Product/Service ID Qualifier*

M

ID

2/2

M

LIN03

234

Product/Service ID

M

AN

6/8

M


Code _Name*
BP Buyer's Part Number



SN1 Item Detail (Shipment)
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

SN101

350

Assigned Identification

O

AN

1/20

N

SN102

382

Number of Units Shipped

M

R0

1/10

M

SN103

355

Unit or Basis Measurement Code*

M

ID

2/2

M

SN104

646

Quantity Shipped to Date

O

R0

9/15

M

...

1. Suppliers may only send decimals if agreed by Accounting, max R2.
2. SN103 defines the unit of measurement for both SN102 and SN104.
3. Paperwork, Labels, Invoices and edi must all match.
PRF Purchase Order Reference
User Option (Usage): Must use

REF

ID

Element Name

Req

Type

Min/Max

Usage

PRF01

324

Purchase Order Number

M

AN

5/5

M

PRF02

328

Release Number

M

AN

2/2

M





PID Product/Item Description
User Option (Usage): special

REF

ID

Element Name

Req

Type

Min/Max

Usage

PID01

349

Item Description Type*

M

ID

1/1

M

PID05

352

Description

X

AN

1/30

M


Code _Name*
F Free-form

...



CTT Transaction Totals
User Option (Usage): Must Use
To transmit a hash total for a specific element in the transaction set

REF

ID

Element Name

Req

Type

Min/Max

Usage

CTT01

354

Number of Line Items

M

N0

1/6

M

CTT05

347

Hash Total

O

R0

1/10

O



SE Transaction Set Trailer
User Option (Usage): Must use
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

REF

ID

Element Name

Req

Type

Min/Max

Usage

SE01

96

Number of Included Segments

M

N0

1/10

M

SE05

329

Transaction Set Control Number

M

AN

4/9

M